Executive Director Job Description

Executive Director

Classification: Exempt
Reports to: The Tutorial Center’s Board of Directors
Anticipated Starting Date: June 2018
Application Deadline: March 2, 2018


Background: Founded in 1971, The Tutorial Center, Inc., is a non-profit community education organization committed to a mission of providing educational support to children and adults in order to help them succeed and achieve personal, academic, and employment goals. We accomplish that mission by providing an array of services for children and adults including tutoring, adult literacy, alternative high school education, after-school and summer programs, GED preparation, work readiness and job training, on-the-job literacy, technology education, and English language instruction for non-English speakers.

The Tutorial Center, Inc. concentrates our work in Bennington County in southwest Vermont. We operate two physical learning centers – in Bennington and in Manchester – but also provide educational services at local community sites as appropriate.

Position Summary
The Executive Director is the key management leader of The Tutorial Center, Inc. The Executive Director is responsible for fulfilling The Tutorial Center’s mission by leading and overseeing the administration, learning centers, programs, staff, and strategic plan of the organization. Other key duties include program development; contracts, grants and fundraising; marketing; and community outreach. The position manages a budget of approximately $1,000,000 and oversees a staff of 5 full-time employees plus a fluctuating team of 20-40 part-time employees and volunteers. The position works with and reports directly to the Board of Directors.

Essential Functions

Board Governance: Communicates effectively with the Board and provides, in a timely and accurate manner, all information necessary for the Board to function properly and make informed decisions.

Strategic Planning: Develops and implements the organization’s strategic plan and annual action plans in conjunction with the Board to ensure that The Tutorial Center, Inc. can successfully fulfill its mission into the future.

Program Development and Management: Develops, implements and supervises programs and services that are consistent with the organization’s mission and that successfully meet the needs of constituents.

Financial Development, Grant Oversight, and Fiscal Management: Develops, budgets, oversees, and manages financial resources – grants, fees, contracts, donations – to ensure that the operations of the organization’s programs and services are fiscally sound, appropriately supported and are sustained into the future.

Staff Leadership and Management: Hires and oversees a team of qualified and competent managers, instructors, tutors, volunteers, and administrative staff and motivates them to effectively implement the organization’s programs and services in ways that successfully meet the needs of constituents.

Community Relations and Outreach: Builds state-level and local-level community awareness of the organization and its services and develops partnerships with schools and colleges, community organizations, agencies, employers and private citizens that support the organization’s mission.

Compliance: Conducts all business at the highest standard of integrity ensuring that all activities are legal, ethical, and in compliance with relevant rules and regulations.

Specific Job Responsibilities

• Creates with the Board an Annual (Fiscal Year) Budget.
• Meets monthly with the Board. Presents and discusses a financial report, program and service updates and reports, personnel updates, and any other updates that are important or timely.
• Facilitates an Annual Meeting as required by By-Laws.
• Establishes employment and administrative policies and procedures for all functions and for the day-to-day operation of the organization.

• On a monthly basis, financially manages the organization’s programs and services within the Annual Budget.
• Develops and logs revenues; manages and pays expenses.
• Processes and fulfills a bi-weekly payroll.
• Works with the organization’s bookkeeper(s) and accountant(s) to produce monthly and annual financial reports of revenues and expenses.
• Produces and submits financial reports for funders and others as requested or required.
• Files, or oversees filing of, federal and state financial reports (Form 990 report to IRS, etc.).
• Files, or oversees filing of, federal and state administrative reports (Vermont Bi-Annual Report, etc.)
• Assists outside auditors with required annual audit of all finances.

• Plans and oversees the organization’s physical learning center locations.
• Negotiates and signs building leases or other use arrangements.
• Arranges and oversees building services (cleaning, heating, etc.).

• Plans and develops educational services and programs that meet student, school, employer, and community needs.
• Develops and operates budgets for all programs and services.
• Oversees and evaluates implementation of all programs and services.
• Ensures all programs and services are in compliance with accreditation standards or other compliance requirements.
• Produces and submits program progress reports to funders and others as requested or required.

• Recruits, hires, supervises and evaluates a staff of managers, instructors, tutors, and volunteers.
• Manages and evaluates staff roles and responsibilities to ensure successful services.
• Administers human resources and benefits services (insurances, retirement plans, etc.)

• Conducts outreach in the community to build community awareness of The Tutorial Center and its services.
• Represents the organization at state and community professional meetings and gatherings. Works on state and community task forces as appropriate. Actively participates in regional and national professional organizations as appropriate.
• Develops partnerships with local schools, community organizations, and agencies that support community educational needs.

• Creates marketing and outreach plans.
• Plans and oversees the organization’s website, brochures, public relations, advertising and marketing efforts.

• Develops and manages fundraising strategies and activities.
• Researches, writes applications, and applies for mission-relevant grants and other funding opportunities.
• Identifies opportunities for fee-for-service program areas.
• Approves and signs grants, contracts and other agreements appropriate to the mission.

Competencies and Qualifications
• Entrepreneurial mindset and spirit
• Success orientation: track record of successful program development
• Fundraising and grant-writing expertise
• Math and financial skills including budget development and management
• Collaboration skills including experience with partnerships
• Oral and written communication proficiency including public presentations
• Management-level computer and technology skills
• Client focus
• Discretion

Preferred Education and Experience
• Bachelor’s or higher degree.
• Three years’ or more senior management experience in business, education, training, or human service organization.
• Experience with fee-for-service initiatives.

Work Environment
This job operates in a professional environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Some of the organization’s programs operate outdoors, so occasional outdoor work may be expected.

Position Type and Expected Hours of Work
This position is full-time, 12 months of the year. Some flexibility of hours is allowed, but the employee should be generally available during the “core” work hours of 8:30 a.m. to 4:30 p.m., Monday through Friday. Occasional evening and weekend work may be required as job duties demand.

Occasional out-of-area and overnight travel to attend meetings or trainings must be expected.

Criminal Background Check
A Criminal Background Check will be required.

Equal Employment Opportunity
The Tutorial Center, Inc. is an Equal Employment Opportunity employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service, or other non-merit factor. If you need assistance or an accommodation due to a disability, contact the Executive Director or the President of the Board of Directors at 802-447-0111.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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